Updated
Build a decoration brief your venue and suppliers can use
A useful decor checklist records the look, measurements, responsibilities, timings and restrictions for every event space.
- Photograph the actual room and record ceiling height, access points, power, fixed furniture and venue restrictions.
- Give the decorator one approved colour and material reference instead of several conflicting inspiration boards.
- List who supplies, installs, moves and removes every item, with setup and collection times.
Start with the guest journey
Walk through arrival, welcome, ceremony, dining, entertainment and departure. Decide where guests need signs, seating, light and clear movement before choosing decorative items.
Record each area
- Entrance, welcome sign, gift or guest-book table and seating plan.
- Ceremony backdrop, aisle, signing table and reserved family seating.
- Stage, dance floor, dining tables, cake area and entertainment setup.
- Lighting, florals, candles, power, safety clearance and weather backup.
Protect the budget
Ask for an itemised proposal showing quantities, sizes, materials, delivery, labour, taxes and removal. Mark which pieces are rented, purchased or supplied by the venue so the same item is not paid for twice.
Questions couples ask
What should be included in a wedding decoration checklist?
Include each event area, item, quantity, size, colour, supplier, setup time, removal time, venue restriction and approval status.
When should a decorator visit the wedding venue?
Before the final design and quotation. Measurements, access, power, fixed features and venue rules can materially change the plan.
